Wedding QR Code & Photo Sign Generator

Put one on every table, not one at the door. A single sign at the entrance is scanned by the first arrivals and forgotten. A sign per table gets scanned all night, because guests reach for their phones between courses and during speeches. Add one larger board where people queue with nothing to do, usually the bar.

Match the wedding, not the app. A plain black-and-white code on white card reads as an afterthought and gets ignored. That is why every design here has real typography and a colour scheme: the sign should look like part of the stationery.

Say it once from the microphone. One spoken line early in the reception, while everyone is seated, beats any amount of signage. "There's a QR code on your table, scan it and drop your photos in" is the whole announcement.

Test it on an old phone. If the printed sign scans on an eight-year-old Android with no accounts signed in, it will scan on everything. Do this before the day, not at the venue.

The full placement and timing guide is in how to collect wedding photos from guests. The sign gets guests to the link; the wedding photo sharing app behind the link is what decides whether the upload takes ten seconds or a login wall.

One sign at the entrance gets scanned by the early arrivals and forgotten by everyone else. Signs belong where guests sit, wait and queue. In rough order of how many scans each spot produces:

A working count: one 5 × 7 per reception table, one Letter or A4 board for the welcome table, one for the bar, one for the guestbook table, and two spares for the spots you only notice on the day. Mini cards (3.5 × 2 in) from the printable templates fill in place settings, favour boxes and the restroom counter.

Sizes here: 5 × 7 in (127 × 178 mm) for tables, US Letter or A4 for anything read from standing height. All three come out of the same design, so a table sign and its welcome board match.

The rule of thumb QR vendors use: a code scans comfortably from about ten times its own width. On these designs the code is about 1.7 inches (4.2 cm) wide on a 5 × 7 sign, so a seated guest scans it from roughly 40 cm, an arm's length across a place setting. On Letter and A4 the code is about 2.7 inches (7 cm), which reads from about 70 cm, the distance from a standing guest to an easel. Put a table sign on an easel across a room and it will not scan; put a board on a table and it will.

• Keep the quiet zone. Every download here carries the four-module white margin the QR specification requires. Do not crop it off in another app, and do not run a frame or border straight up to the code's edge.
• Dark code, light ground. Phones read contrast, not colour. The colour picker above refuses inverted or low-contrast pairs for exactly this reason.
• Matte over gloss. Glossy card and glass frames throw reflections that hide part of the code from the camera. Matte cardstock, or an acrylic block with the print flush against it, scans best.
• Shorter link, simpler code. Every character adds modules. An EventPixel event address is short; a long shared-album link with a token in it produces a denser code that has to be printed larger or scanned from closer.
• Error correction is on your side. These codes use the highest QR error-correction level, so up to about 30% of the code can be covered, smudged or glared out and it still reads. Treat that as a margin for damage, not a reason to print smaller.

Three parts, in this order: what to do, what happens, and one reassurance. "Scan to share your photos" is the instruction; "they land in our wedding album" is the outcome; "no app needed" removes the reason people hesitate. The headline and subtitle fields above take 48 and 80 characters, which is enough for all three.

Card weight. 250–300 gsm cardstock for table signs, so they stand in a frame without curling; ordinary paper for anything going behind glass or into an acrylic block. Matte finish, for the reflection reasons above.

PDF or PNG. PDF for a print shop, because the file carries the exact sheet size and the shop's software will not rescale it. PNG for a home printer or a photo lab's kiosk, because it opens with no dialog. Print at 100%, never "fit to page". Both come out of the same artwork at 300 DPI or higher.

Print one before you print twenty. Scan it with two different phones, from the distance guests will actually sit at, under the light the venue will actually have. Ninety seconds now saves reprinting a stack on the day.

Working with a stationer. Send them the bare SVG from the code-only download above, in your chosen colours. It scales to any size with hard edges and drops into their layout without a background box.